Policies & Procedures
Purpose:
The Freedman Center and its equipment and resources are in the Kelvin Smith Library to support the learning and instructional needs of the student, faculty, and staff of Case Western Reserve University.
Policy:
In order to use Freedman Center equipment and resources, users of the Center should present a valid Case ID. In order to borrow iBooks, patrons must present a valid photo ID. In order to check out cameras, or other valuable equipment from the Center, patrons must present a Case ID.
Explanation:
The Freedman Center in its mission, purpose, and inception is for the use of students, faculty, and staff of Case Western Reserve University, as well as member of the Cleveland Institute of Music, in order that each group may work toward fulfilling its research, scholarly, and artistic goals. As such, it is incumbent on the staff of the Freedman Center to ensure that these groups have priority in the use of Center equipment and resources.
Enforcement:
In order to use Freedman Center equipment and resources a user must check-in and out of the Freedman Center. This check-in and check-out process requires the presentation of a valid credentials. In order to borrow iBooks, patrons must present a valid photo ID. In order to check out cameras, or other valuable equipment from the Center, patrons must present a Case ID. No exceptions will be made.
Cameras – Equipment Damage
Purpose:
The Freedman Center equipment is to support the learning and instructional needs of the students, faculty, and staff of Case Western Reserve University; as such the Center needs to ensure the availability of equipment for all community members.
Policy:
Upon return to the Freedman Center, camera equipment must be in proper working order.
Explanation:
Camera equipment must be working properly when returned to the Freedman Center; else it is of no beneficial use to the Case community.
Enforcement:
If a student, faculty, or staff member notifies the Freedman Center staff of damage to equipment, the staff will work with the student, faculty, or staff member to determine what is wrong, culpability, if any, and apply any fees for repair that may be required. If a student, faculty, or staff member chooses not to notify Freedman Center staff of damage to equipment, culpability is assumed and the student, faculty, or staff person will not only be liable for repair costs but will be billed at a cost of $5 per day until the equipment is repaired, additionally, the user may be ineligible to borrow equipment from the Center again.
Purpose:
The Freedman Center equipment is to support the learning and instructional needs of the students, faculty, and staff of Case Western Reserve University; as such the Center needs to ensure the availability of equipment for all community members.
Policy:
Upon return to the Freedman Center, camera kits must be returned in their entirety.
Explanation:
Camera kits must be returned with all accessories lent at checkout, per the desktop checkout form, else the camera is considered as not being in working order.
Enforcement:
In order to accept as returned a Camera Kit, all accessories and lent equipment must be returned to the Freedman Center. If a student, faculty, or staff member fails to return the kit in its entirety, not only will the return not be accepted, but the student, faculty, or staff person will incur the late charge of $5 per day until the equipment is returned. Failure to comply with this policy may result in the user being ineligible to borrow equipment from the Center again.
Purpose:
The Freedman Center equipment is to support the learning and instructional needs of the students, faculty, and staff of Case Western Reserve University; as such the Center needs to ensure the timely availability of equipment for all community members.
Policy:
Only one camera may be checked out to an individual any day on which the Freedman Center is open, fifteen minutes prior to closing. Camera lending requires a Case ID.
Explanation:
Camera equipment is checked out for two days, and is due back by 11:45PM on the day on which it is due.
Enforcement:
Equipment borrowed from the Freedman Center must be returned to the Center in PROPER working order and WITH ALL accessories fifteen minutes prior to closing on the day on which it is due. Users who fail to return equipment on time will be billed $5 per day until the equipment is returned. Equipment lent from the Freedman Center will only be lent if it is in PROPER working order and has ALL accessories with it. Only one camera will be lent per person.
Purpose:
The Freedman Center’s Acceptable Use Policy requires that all users of Center facilities and equipment register upon entering and leaving.
Policy:
Individuals must borrow a Secure Key in order to use any of the machines or equipment in the Freedman Center.
Explanation:
As Freedman Center facilities and resources are in high demand it is necessary that the distribution, access, and control of facilities and resource be managed in an appropriate manner. Furthermore, the Freedman Center must have a means of ensuring that the users of its facilities have a right to the facilities and resources, i.e. that they are university-affiliated parties. Additionally, some equipment within the center requires the lending of accessories to ensure the proper or useful operation of said equipment: remote controls for audio and video stacks, slide scanning accessories for the slide scanning machines, etc.; it is not possible for the Center to lend these accessory pieces of equipment to unregistered individuals.
Enforcement:
Freedman Center staff will take IDs, lend SecuriKey tokens, and assign workstations and lend other accessories to users as they arrive. In order to ensure an equitable distribution of facility access and equipment, user sign-in and sign-out procedures also ensure regulated, fair, and timely access to resources. The staff of the Center will regularly check the availability of equipment and the time allotments of the persons using equipment in the Center.
Purpose:
To state the Freedman Center’s position on the use or duplication of copyrighted materials.
Policy:
The Freedman Center’s Acceptable Use Policy prohibits the inappropriate use or duplication of copyrighted material. See Kelvin Smith Library's copyright policy, or for a more complete statement, please consult the Copyright Compliance Policy for Case Western Reserve University, which is included with this Handbook.
Explanation:
The Freedman Center believes that creators of works are entitled to ownership and compensation for those works—whether that work is in print, video, software, or any fixed format. As you will find while creating multimedia projects here in the Freedman Center, a considerable amount of time, planning, and creative effort is involved in the process of creating an attractive, exciting, and engaging end-product.
According to the Copyright and Fair Use Center at Stanford University: “Fair use is a copyright principle based on the belief that the public is entitled to freely use portions of copyrighted materials for purposes of commentary and criticism. For example, if you wish to criticize a novelist, you should have the freedom to quote a portion of the novelist's work without asking permission. Absent this freedom, copyright owners could stifle any negative comments about their work.
“Unfortunately, if the copyright owner disagrees with your fair use interpretation, the dispute will have to be resolved by courts or arbitration. If it's not a fair use, then you are infringing upon the rights of the copyright owner and may be liable for damages.
“The only guidance is provided by a set of fair use factors outlined in the copyright law. These factors are weighed in each case to determine whether a use qualifies as a fair use. For example, one important factor is whether your use will deprive the copyright owner of income. Unfortunately, weighing the fair use factors is often quite subjective. For this reason, the fair use road map is often tricky to navigate.”
An example would be using three (3) minutes of The Godfather, and other movies, to demonstrate the stereotypical portrayal of Italians in American cinema. An inappropriate use would be to transfer the whole of The Godfather from VHS to DVD, which does deprive the copyright owner of income.
Additional guidance can be found in the Digital Millennium Copyright Act (DMCA), which:
- Makes it a crime to circumvent anti-piracy measures built into most commercial software.
- Outlaws the manufacture, sale, or distribution of code-cracking devices used to illegally copy software.
- Does permit the cracking of copyright protection devices, however, to conduct encryption research, assess product interoperability, and test computer security systems.
- Provides exemptions from anti-circumvention provisions for nonprofit libraries, archives, and educational institutions under certain circumstances.
- In general, limits Internet service providers from copyright infringement liability for simply transmitting information over the Internet.
- Service providers, however, are expected to remove material from users' web sites that appears to constitute copyright infringement.
- Limits liability of nonprofit institutions of higher education -- when they serve as online service providers and under certain circumstances -- for copyright infringement by faculty members or graduate students.
- Requires that "webcasters" pay licensing fees to record companies.
- Requires that the Register of Copyrights, after consultation with relevant parties, submit to Congress recommendations regarding how to promote distance education through digital technologies while "maintaining an appropriate balance between the rights of copyright owners and the needs of users."
- States explicitly that "[n]othing in this section shall affect rights, remedies, limitations, or defenses to copyright infringement, including fair use..."
For more information students are encouraged to go online to the Library of Congress:
http://en.wikipedia.org/wiki/DMCA
Enforcement:
The Freedman Center takes this very seriously. A person unknowingly violating this policy will be informed about this policy and asked to stop using Center facilities for this purpose; a person who knowingly violates this policy or violates this policy after having been asked to refrain from so doing will be asked to leave the Freedman Center, and may be banned from it. Persons who own the copyright of the item they are working with or have the permission of the copyright holder are exempt from this policy.
Purpose:
The Freedman Center equipment is to support the learning and instructional needs of the students, faculty, and staff of Case Western Reserve University; as such it is for the benefit of all, not select individuals.
Policy:
The physical installation of equipment and cabling/wiring in the Freedman Center may not be altered by Center users.
Explanation:
The Freedman Center equipment is for the use of all students, faculty, and staff members of Case Western Reserve University and as such must be protected as a University asset and resource. As such, all equipment in the Center has been physically set up for maximum potential use by community members. If there is some specific scenario that is required, and that is not accommodated by current Center design, a Center patron will need to discuss the situation and any proposed solutions with the Freedman Center management or make an appointment with Center to discuss these needs. The physical alteration of equipment in the Freedman Center includes the installation of software on Center machines and is covered under the policy: Installation of Applications on Workstations.
Enforcement:
Persons who alter the physical equipment and cabling/wiring of equipment within the Freedman Center will be asked to desist and may be asked to leave. If the infraction in recurrent or serious enough in nature said persons may be prohibited from using Center resources again.
Purpose:
The Freedman Center equipment is for the use of all students, faculty, and staff; as such, all students, faculty, and staff should recognize the potential for files stored on Freedman Center machines to be tampered with or deleted.
Policy:
Students, faculty, and staff are responsible for their own files and their own back-ups. Long term file storage on Center equipment is not encouraged. However, if a student, faculty, or staff member wishes to store a file locally, he or he is advised to do so in a folder named with his or his network id. The Freedman Center will not guarantee the safety, confidentiality, nor integrity of files saved to Center workstations. Files will be deleted every semester.
Explanation:
The Freedman Center equipment is for the use of all students, faculty, and staff members of Case Western Reserve University and as such no one person should view Center equipment as a wholly personal benefit. The Center discourages the storage of personal files on Center machines and strongly encourages users to purchase external storage devices for this purpose. Additionally, users are cautioned that Freedman Center computers are re-imaged regularly and that all files stored on computers in the Center will be erased. If users intend to store files locally on Freedman Center machines, he or he should do so in a folder named after his or his network ID, for contact purposes—although the Freedman Center is under no obligation to inform Center patrons of its plans to re-image, re-format, or otherwise re-configure its equipment.
Enforcement:
Freedman Center computers are re-imaged regularly and all files stored on computers in the Center are erased.
Purpose:
To Explain the Use of Equipment in the Freedman Center.
Policy:
Equipment in the Freedman Center is reserved for Language Learning and Multimedia use.
Explanation:
Freedman Center equipment is reserved for those purposes that fulfill its mission, vision, goals, and objectives. That is, the Center exists to support Language Learning: including the online Language Learning Center for Department of Modern Language and Literatures courses, Pimsleur Language materials for individual learning, video conferencing for real-time language learning, and foreign language film viewing. Additionally, the Center supports Multimedia uses: including scanning, video conversion, audio conversion, website creation, PowerPoint or other forms of presentations, and desktop publishing.
Enforcement:
The Freedman Center will ask individuals what their intended use of the Freedman Center is, based on their response staff will assign a user either a language learning or multimedia station. If an individual wishes to use equipment for purposes other than those for which the Freedman Center was created, the patron will be lent an iBook for use in the Kelvin Smith Library.
Purpose:
The Freedman Center equipment is for the use of all students, faculty, and staff; as such, all students, faculty, and staff should recognize the need for prompt returns on borrowed items so that others may use them.
Policy:
Students, faculty, and staff are responsible for items borrowed from the Freedman Center, up to and including the total replacement of an item. Fines are one method of ensuring the prompt return of borrowed equipment, and will be utilized by the Center.
Explanation:
The Freedman Center imposes a $5 per hour fine on items loaned on an hourly basis; a $5 per day fine is imposed on items that loan on a daily basis. There will be no waiving of fines excepting circumstances where fault can be demonstrated on the part of Freedman Center staff. Fines will accumulate on an item until the replacement cost of an item is reached, at which point the patron will be billed for the replacement cost of the item, a fee for processing replacement items, and a billing fee.
Enforcement:
Freedman Center, as a part of the Kelvin Smith Library, regularly issues fine notices for items that are overdue or deemed lost.
Purpose:
In order to keep the Freedman Center in clean, acceptable working order, the Center prohibits food, drinks, and tobacco products.
Policy:
The Freedman Center does not permit food, drink, or tobacco products in any form.
Explanation:
It is the policy of the Freedman Center to provide a welcoming environment to students, faculty, and staff who use Center resources. As well, we want to provide a clean and safe environment for users. Food and beverages can attract pests as well as cause damage to equipment. In order to avoid expensive cleaning costs and possible damage to resources, equipment, and computer workstations, we do not permit food and drink.
Enforcement:
The Freedman Center takes the violation of this policy very seriously. We regard the facilities and the equipment of the Center as a collective resource, the damage of which is an infringement on the rights and privileges of all faculty, students, and staff of the university. People who disregard this policy will be asked to either put their food or drink away or leave the Freedman Center. Please plan a food or drink break outside the Center as part of your work routine.
Purpose:
Freedman Center workstations are designed to fulfill very specific multimedia needs for faculty, students, and staff at Case Western Reserve University, and are not intended for use in illegal activities, such as pirating software.
Policy:
Users of Freedman Center workstations may not use equipment for illegal purposes, including software piracy or the illegal copying and distribution of copyrighted material, this also includes the use of Freedman Center workstations to create remote desktop connections to other computers (personal or otherwise) for the purposes of conducting illegal activity.
Explanation:
University computing, network facilities and information resources are made available to individuals to assist them in the pursuit of educational goals. In order to promote the most effective use of these it is expected that users will cooperate with each other and respect the ownership of work and information even though it is in electronic form rather than printed form. Individuals and organizations will be held no less accountable for their actions in situations involving computers, network facilities and information resources than they would be in dealing with other media.
Though some of them are intangible, these computing, network facilities and information resources are the property of the University. Rules prohibiting theft or vandalism apply to software and data as well as to physical equipment. Any copying of software is illegal without the written consent of the appropriate party. Conduct which violates the University's property rights with respect to computing, network facilities and information resources is subject to University disciplinary action. This conduct includes:
- Copying University-owned or licensed software or data to another computer system for personal or external use without prior written approval;
- attempting to modify University-owned or licensed software or data without prior approval;
- attempting to damage or to disrupt the operation of computing equipment, data communications equipment, or data communications lines;
- using University computing, network facilities and information resources for purposes other than those intended by the University body granting access to those resources, especially using them for personal financial gain or allowing access to them by unauthorized persons even if they are members of the University community;
- using any portion of University computing, network facilities and information resources to access non-University computing and information resources for the purpose of:
- copying privately owned or licensed software or data without prior written approval; modifying privately owned or licensed software or data without prior written approval; attempting to damage or to disrupt the operation of computing equipment, data communications equipment, or data communications lines
Enforcement:
Freedman Center customers who violate this policy or any other campus policy relating to computer usage are subject to disciplinary action by the university. Consequences for such actions may include but are not limited to: suspension or revocation of Freedman Center privileges; educational sanctions; or disciplinary and appeal procedures as outlined in the Standards of Conduct for the university; as well as referral to law enforcement officials.
Purpose:
The Freedman Center’s Acceptable Use Policy prohibits copyright violations and prohibits computing practices that create serious Internet bandwidth problems or expose the network to security risks.
Policy:
The Freedman Center does not permit the storage of copyrighted digital picture files on network servers or public spaces. In addition BitTorrent, and other peer to peer music and video sharing packages (such as morpheus, kazaa, imesh, gnutella, grokster) are not permitted on machines in the Freedman Center.
Explanation:
The University, the Kelvin Smith Library, and the Freedman Center must maintain a secure and efficient network system. Peer to peer file sharing software is subject to security exploits, creates serious bandwidth problems, and creates disk space and backup problems. Additionally, there are copyright and other legal issues associated with the use of digital pictures that you yourself do not create.
As a result the downloading or copying of copyrighted images as well as the use of Napster, BitTorrent, and other similar peer to peer file sharing software is not permitted in the Freedman Center. University policy states that, "Access to and usage of computing technology places a responsibility on each authorized employee to conduct computing business in the same ethical manner that is required of all other conducts with added concerns for: 1) legal use of licensed software, 2) protection of confidential information, 3) legitimate use of hardware/software/periphery devices, 4) legitimate access to and use of valid data, 5) asset management, 6) right to privacy, 7) respect for and safeguarding of security passwords, user identity, and system access, 8) appropriate use of e-mail as an efficient communication tool, and 9) legal and appropriate use of the internet.." The full computing ethics policy is available online at the following address: http://www.cwru.edu/finadmin/humres/policies/ethics.html
Enforcement:
The Freedman Center takes copyright violations very seriously. We regularly ghost Center computers to ensure that unauthorized files and software are eliminated. If you have a legitimate University-related need for digital pictures or other related files, notify Freedman Center management before placing such files on a machine attached to the network otherwise the files will be deleted when they are found.
Please contact the Freedman Center manager if you have any questions. The Freedman Center management wants to answer any questions you may have and make sure you understand how to operate within the acceptable use guidelines as a part of maintaining computing resources that serve everyone's needs.
Purpose:
To define the circumstances and conditions under which students may do homework in the Freedman Center.
Policy:
Users of Freedman Center workstations may not install software programs on Center machines.
Explanation:
The Freedman Center has designated machines for express purposes (scanning, multimedia, etc.) and has made every effort to assure that these machines have the software applications installed on them to allow users to achieve the goals and objectives required. Additionally, the Freedman Center staff assures all users that all Center workstations have installed and configured software programs that are legally obtained and licensed. The installation of additional software on Freedman Center machines represents an attempt to use equipment for non-designated purposes or represents a potential violation of license agreements for that software. Additionally, Freedman Center patrons should ignore all requests for patches, updates, or the like on Center workstations, as these issues are handled regularly by Center staff.
Enforcement:
Freedman Center customers who violate this policy or any other campus policy relating to computer usage are subject to disciplinary action by the university. Consequences for such actions may include but are not limited to: suspension or revocation of Freedman Center privileges; educational sanctions; or disciplinary and appeal procedures as outlined in the Standards of Conduct for the university; as well as referral to law enforcement officials.
If there are software programs not available on Freedman Center machines that you fell should be available, please either fill out a Materials Request Form or contact the manager of the Center.
Purpose:
The Freedman Center’s Acceptable Use Policy prohibits copyright violations and prohibits computing practices that create serious Internet bandwidth problems or expose the network to security risks.
Policy:
The Freedman Center does not permit the storage of MP3s or other music files on machines in the Center. In addition BitTorrent, and other peer to peer music and video sharing packages (such as morpheus, kazaa, imesh, gnutella, grokster) are not permitted on machines in the Freedman Center.
Explanation:
The University, the Kelvin Smith Library, and the Freedman Center must maintain a secure and efficient network system. Peer to peer file sharing software is subject to security exploits, creates serious bandwidth problems, and creates disk space and backup problems. Additionally, there are copyright and other legal issues associated with the use of MP3 files when you do not own the CD.
As a result the use of BitTorrent, and other similar peer to peer file sharing software is not permitted on campus. University policy states that, "Access to and usage of computing technology places a responsibility on each authorized employee to conduct computing business in the same ethical manner that is required of all other conducts with added concerns for: 1) legal use of licensed software, 2) protection of confidential information, 3) legitimate use of hardware/software/periphery devices, 4) legitimate access to and use of valid data, 5) asset management, 6) right to privacy, 7) respect for and safeguarding of security passwords, user identity, and system access, 8) appropriate use of e-mail as an efficient communication tool, and 9) legal and appropriate use of the internet.." The full computing ethics policy is available online at the following address: http://www.cwru.edu/finadmin/humres/policies/ethics.html
Enforcement:
The Freedman Center takes this very seriously. We regularly ghost Center computers to ensure that unauthorized files and software are eliminated. If you have a legitimate University-related need for MP3 or other music files, notify Freedman Center management before placing such files on a machine attached to the network otherwise the files will be deleted when they are found.
Please contact the Freedman Center manager if you have any questions. The Freedman Center management wants to answer any questions you may have and make sure you understand how to operate within the acceptable use guidelines as a part of maintaining computing resources that serve everyone's needs.
Purpose:
The Freedman Center’s Acceptable Use Policy prohibits copyright violations and prohibits computing practices that create serious Internet bandwidth problems or expose the network to security risks.
Policy:
The Freedman Center does not permit the storage of MPEGs or other video files on network servers or public spaces. In addition Napster, BitTorrent, and other peer to peer music and video sharing packages (such as morpheus, kazaa, imesh, gnutella, grokster) are not permitted on machines in the Freedman Center.
Explanation:
The University, the Kelvin Smith Library, and the Freedman Center must maintain a secure and efficient network system. Peer to peer file sharing software is subject to security exploits, creates serious bandwidth problems, and creates disk space and backup problems. Additionally, there are copyright and other legal issues associated with the use of MP3 files when you do not own the CD.
As a result the use of Napster, BitTorrent, and other similar peer to peer file sharing software is not permitted on campus. University policy states that, "Access to and usage of computing technology places a responsibility on each authorized employee to conduct computing business in the same ethical manner that is required of all other conducts with added concerns for: 1) legal use of licensed software, 2) protection of confidential information, 3) legitimate use of hardware/software/periphery devices, 4) legitimate access to and use of valid data, 5) asset management, 6) right to privacy, 7) respect for and safeguarding of security passwords, user identity, and system access, 8) appropriate use of e-mail as an efficient communication tool, and 9) legal and appropriate use of the internet.." The full computing ethics policy is available online at the following address: http://www.cwru.edu/finadmin/humres/policies/ethics.html
Enforcement:
The Freedman Center takes this very seriously. We regularly ghost Center computers to ensure that unauthorized files and software are eliminated. If you have a legitimate University-related need for MPEG or other video files, notify Freedman Center management before placing such files on a machine attached to the network otherwise the files will be deleted when they are found.
Please contact the Freedman Center manager if you have any questions. The Freedman Center management wants to answer any questions you may have and make sure you understand how to operate within the acceptable use guidelines as a part of maintaining computing resources that serve everyone's needs.
Purpose:
The visual or aural display of pornographic or obscene material as well as the display of material that portrays acts of violence (visually or aurally) is prohibited.
Policy:
The Freedman Center will not tolerate the display of material that is obscene or portrays acts of violence.
Explanation:
Obscene material and child pornography is illegal. Federal and state statutes, the latter varying slightly depending on the jurisdiction, proscribe obscene materials and child pornography. The United States Supreme Court has settled most questions about which obscenity and child pornography statutes are constitutionally sound. According to the Court: Obscenity must be determined using a three-part test. To be obscene, (1) the average person, applying contemporary community standards, must find that the work, taken as a whole, appeals to prurient interests; (2) the work must depict or describe, in a patently offensive way, sexual conduct as specified in the applicable statutes; and (3) the work, taken as a whole, must lack serious literary, artistic, political, or scientific value. Child Pornography may be determined using a slightly less rigorous test. To be child pornography, the work must involve depictions of sexual conduct specified in the applicable statutes and use images of children below a specified age. Violence represents the depiction of actions against other living creatures that are by their nature abusive, harmful, and destructive; and may constitute a violation of the university ethics policy on hazing which defines hazing as: “any action taken or situation created, intentionally…to produce mental or physical discomfort, embarrassment, harassment or ridicule.”
If you are required by an instructor to research material that may be deemed obscene, pornographic, or violent, please contact the Freedman Center manager ahead of time to make arrangements to do your research in a private location. Notification of this need should be verified by your instructor.
Enforcement:
The Freedman Center takes the violation of this policy very seriously. We regard the violation of this policy to be an act against the community of the university. The Kelvin Smith Library and the Freedman Center facilities and equipment are collective resources that are made available for the use and benefit of all, and violations of this policy demonstrate a lack of respect for peers and co-workers who have equal rights to access the facilities and resources of the Center. Patrons who violate this policy will be asked to discontinue their behavior or to leave the Freedman Center.
Purpose:
While the Freedman Center welcomes all users to the Center facility and encourages users to make themselves at home while using Center resources, the management of the facility will not maintain responsibility for the personal effects of Center patrons.
Policy:
The Freedman Center is not responsible for personal items or personal effects.
Explanation:
Regardless of how idyllic we would like the university community to be, there remains the factual reality that theft of property occurs on campus. Staff and management of the Freedman Center have numerous responsibilities in ensuring the safe, effective, and efficient operation of the Center on a daily basis and cannot keep track of your personal belongings and effects. Freedman Center staff and management are not responsible for what happens to your belongings if you leave them unattended.
Enforcement:
Students, faculty, and staff CANNOT leave their personal items (hats, clothes, food, drinks, etc.) with the front desk, nor will we watch over your belongings. Any belongings stolen are lost will not be the responsibility of Freedman Center staff or management.
Purpose:
The Freedman Center is for use by all students, faculty, and staff of Case Western Reserve University and ensures that all members of the community shall have easy access to the equipment and resources of the Center.
Policy:
The Freedman Center will take no reservations for Center equipment or resources.
Explanation:
The Freedman Center in its mission, purpose, and inception is for the use of all students, faculty, and staff of Case Western Reserve University in order that each group may work toward fulfilling their research, scholarly, and artistic goals. In its aim of serving all students, faculty, and staff the Freedman Center will show no preferences toward any specific user or group. Reservations on equipment create an environment in which equipment can go unused and a method by which a limited number of persons can gain exclusive access to equipment and resources over time. The Freedman Center wishes to create an environment that encourages frequent and open use of the multimedia and language equipment and resources; not one that limits and excludes access.
Enforcement:
No reservations will be taken.
Purpose:
The Freedman Center equipment and resources are intended to support the learning and instructional needs of the students, faculty, and staff of Case Western Reserve University; as such the Center needs to ensure the availability of equipment and resources for all community members.
Policy:
Staff persons in the Freedman Center will not spend more than thirty (30) minutes with any one individual on a project.
Explanation:
Staff persons are the most important resource in the Freedman Center, and their time is highly important to the functioning of the Center for all community members who use it. Consequently, it is impossible for Center staff to dedicate all their time to one individual or group of individuals. If you or your group is having an especially difficult time with equipment or are having difficulty with conceptual issues relating to equipment, please make an appointment with a Freedman Center manager or register for a course through CaseLearns to address the specific need you have.
Faculty members who require more in-depth assistance should contact Instructional Technology and Academic Computing (ITAC) for help.
Enforcement:
Thirty (30) minutes is all that Freedman Center staff will give to any person or group, depending on traffic or user levels in the Center.
Purpose:
The Freedman Center equipment is to support the learning and instructional needs of the students, faculty, and staff of Case Western Reserve University; as such it is for the benefit of all, not select individuals.
Policy:
Use of all equipment in the Freedman Center will be limited to two (2) hour intervals/ sessions.
Explanation:
The Freedman Center equipment is for the use of all students, faculty, and staff members of Case Western Reserve University and as such access must be protected and preserved. The Center has been physically set up to maximize potential use by community members, which requires ensuring fair, equitable, and timely access to Center equipment and resources.
Enforcement:
Upon receiving a SecuriKey to activate a computer the student, faculty, or staff member will receive a two (2) hour time allotment for their work. Users will be notified at both fifteen (15) and five (5) minutes prior to the expiration of their allotted time slot. Failure to comply with this policy or failure to comply with grace may result in the user being prohibited from using Center equipment and resources in the future. In the event that the Center is not heavily in use, users may extend their time allotments by receiving formal re-assignment to a Center machine.
Purpose:
The Freedman Center’s Acceptable Use Policy prohibits copyright violations and prohibits the illegal or unethical use of copyrighted video materials.
Policy:
The Freedman Center does not permit the copying of copyrighted video materials by anyone other than the copyright holder or by permission of the copyright holder. Persons using the Freedman Center for video conversion work may be asked about the source of their video material and its use.
Explanation:
The University, the Kelvin Smith Library, and the Freedman Center must maintain the highest ethical and legal standards with regard to its materials; this includes a prohibition on the use of equipment for the express purpose of violating copyright protections. For the most part, fair use guides the disposition of materials at the University, the Kelvin Smith Library, and in the Freedman Center. Fair use as a guide ensures that only a limited amount of a source work will be used for educational purposes. Any other use or purpose for materials brought into the Freedman Center may constitute a violation of this policy.
Enforcement:
The Freedman Center takes the matter of Copyright very seriously. A person or persons seen willfully and knowingly violating copyright laws in the Freedman Center will be asked to leave. Repeated violations may result in a permanent prohibition from using Freedman Center equipment.
Please contact the Freedman Center management if you have any questions. The Freedman Center management wants to answer any questions you may have and make sure you understand how to operate within the acceptable use guidelines as a part of maintaining computing resources that serve everyone's needs.
Purpose:
To Explain the Use of Workstations in the Freedman Center.
Policy:
The workstations in the Freedman Center are reserved for Language Learning and Multimedia use.
Explanation:
Freedman Center workstations are reserved for those purposes that fulfill its mission, vision, goals, and objectives. That is, the Center exists to support Language Learning: including the online Language Learning Center for Department of Modern Language and Literatures courses, Pimsleur Language materials for individual learning, video conferencing for real-time language learning, and foreign language film viewing. Additionally, the Center supports Multimedia uses: including scanning, video conversion, audio conversion, website creation, PowerPoint or other forms of presentations, and desktop publishing.
For the maximum benefit of all faculty, students, and staff, workstations are lent to patrons in two hour increments. During peak usage times Freedman Center patrons will be asked to make room for others in need of using the facility.
Enforcement:
The Freedman Center will not ask individuals what their intended use of the Freedman Center is, based on their response staff will assign a user either a language learning or multimedia station. If an individual wishes to use equipment for purposes other than those for which the Freedman Center was created, the patron will be lent an iBook for use in the Kelvin Smith Library. Workstations will be lent for two hours at which time a patron may be asked to leave.
